At IUFP Global Limited (IUFP), we understand that we have a responsibility to protect and respect your privacy and look after your personal data.
This Policy explains what personal data we collect, how we use your personal data, reasons we may need to disclose your personal data to others and how we store your personal data securely.
For clarity, IUFP Global Limited may be both data controller and data processor for your personal data under certain circumstances. We must advise that this policy is subject to change, so please check our website on a regular basis for any further changes.
This Policy sets out your rights under the new laws.
Who are we?
IUFP Global Limited manages the operational aspects and trading rights of the International University Foundation Programme (IUFP). The programme is a one year full-time pre-degree course, which offers students a fast track alternative to GCE A levels and an entry route to prestigious Universities in different parts of the world for degree courses.
How the law protects you
Data protection laws state that we are only able to process personal data if we have valid reasons to do so. The basis for processing your personal data includes, but is not limited to, your consent, enrolment as a student, performance of a contract as an employee and to contact you for customer service purposes, as the case may be.
How do we collect personal data from you?
We receive information about you from you when you use our website, complete forms on our website, if you contact us by phone, email or otherwise in respect of any of the courses offered by our University partners. Additionally, we collect information from you when you apply to work with us or when you inform us of any other matter.
What type of data do we collect from you?
The personal data that we may collect from you includes your name, date of birth, nationality, address, email address and telephone numbers. We may also keep details of your personal visits to our offices. We may also retain records of your queries and correspondence, in the event you contact us.
How do we use your data?
We use information about you in the following ways:
- To provide you with information on the courses offered by our University partners;
- To comply with the contractual obligations we have with you;
- To provide pastoral care, including responding to your requests if you contact us with a query;
- To obtain references, process salaries and keep track of other matters pertaining to your studies or employment with us;
- To review job applications; and
We will keep your personal data for the duration of the period you are our student or employee. We shall retain your data only for as long as necessary in accordance with applicable laws.
On completion of your course or period of employment with IUFP Global Limited, we may keep your data for up to 6 years thereafter. We may not be able to delete your data before this time due to educational, legal and/or financial obligations. We may also keep it for research or statistical purposes. We assure you that your personal data shall only be used for the purposes stated herein.
Who has access to your personal data?
Here is a list of all the ways that we may use your personal data and how we share the information with third parties. Simply put, we process your data for administration, financial and educational purposes.
Additionally, we may only share your data with our partner universities and student recruitment agencies that we partner with. For the avoidance of doubt, we do not and never shall sell your personal data to other third parties for marketing or advertising purposes.
We may share your information if we are acquired by a third party and therefore your data will be deemed an asset of the business. In these circumstances, we may disclose your personal data to the prospective buyer of our business, subject to both parties entering into appropriate confidentiality undertakings. Similarly, we may share your personal data if we are under a duty to disclose data in order to comply with any legal obligation or to protect the rights, property, or safety of IUFP Global Limited, our partners, or others. This includes but is not limited to exchanging information with other companies and organisations for the purposes of fraud protection, credit risk reduction and dispute policies. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.
In preventing the use or processing of your personal data, it may delay or prevent us from fulfilling our contractual obligations to you. It may also mean that we shall be unable to provide our services or process the commencement of your employment with our company.
You have the right to object to our use of your personal data, or ask us to delete, remove or stop using it if there is no need for us to keep it. This is known as your right to be forgotten. There are legal, financial and educational reasons why we will need to keep your data, but please do inform us if you think we are retaining or using your personal data incorrectly.
You have the right to ask us not to process your personal data for marketing purposes. If you choose not to receive marketing communications from us about our courses or any other service that we provide, you will have the choice not to choose these by informing us at the time of your commencement of employment with IUFP Global Limited.
Accessing and updating your data
You must maintain the accuracy of your information and ensure all your details, including but not limited to, name, address, title, phone number and e-mail address are kept up to date at all times. You must do this by updating your personal details with us when prompted to do so.
You have the right to access the information we hold about you. Please email your requests to firstname.lastname@example.org so that we can provide this information for you.
Where we store your personal data
We follow accepted ISO standards to store and protect the personal data we collect, including the use of encryption if appropriate.
All information you provide to us is stored on our secured servers within the UK. Hence, we will ensure that reasonable steps are taken to protect your data in accordance with this privacy notice.
As the transmission of information via the internet is not completely secure, we cannot guarantee the security of your data transmitted to our site and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Any sensitive data (payment details for example) are encrypted and protected. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping the password confidential. We ask you not to share a password with anyone.
We agree to take reasonable measures to protect your data in accordance with applicable laws and in accordance with our Terms and Conditions of Acceptance.
In the event of a data breach, we shall ensure that our obligations under applicable data protection laws are complied with where necessary.
Please e-mail any questions or comments you have about privacy to us at email@example.com
Your right to make a complaint
You have the right to make a complaint about how we process your personal data to the Information Commissioner:
Information Commissioner’s Office
Tel: 0303 123 1113